Executive Assistant to the CEO
Mistral AI
This job is no longer accepting applications
See open jobs at Mistral AI.See open jobs similar to "Executive Assistant to the CEO" Firstminute Capital.Administration
Paris, France
Posted on Jun 17, 2024
Role Summary
We are seeking a highly motivated, organized, and experienced Executive Assistant to support our CEO in a fast-paced startup environment.
The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor and confidentiality.
This person will report to the CEO (based in Paris)
Key Responsibilities
Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
Prepare and manage documents, presentations, reports, and agendas for meetings.
Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
Manage and maintain office systems, including filing systems and databases.
Plan and coordinate both domestic and international travel arrangements.
Act as a point of contact among executives, employees, clients, and other external partners.
Handle confidential matters with discretion. Run projects in collaboration with our office manager (e.g employee events)
Qualifications & profile
Bachelor's degree or equivalent experience.
Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast paced environments
Excellent verbal and written communication skills, both in French and English
Strong organizational skills with the ability to multitask and manage competing priorities.
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
Ability to maintain a high level of confidentiality and discretion.
Strong problem-solving skills and the ability to think proactively.
Positive mindset and solution oriented Flexibility to work in a fast-paced, ever-changing startup environment.
This role is based in our Paris office with an in-office or hybrid policy.
Daily lunch vouchers
Contribution to a Gympass subscription
Monthly contribution to a mobility pass
Full health insurance for you and your family
Generous parental leave policy
This job is no longer accepting applications
See open jobs at Mistral AI.See open jobs similar to "Executive Assistant to the CEO" Firstminute Capital.